Prep Your Projects | cloubooksapp

Prep Your Projects

A step-by-step guide to creating projects in CloudBooks.

To start setting up a project, head to your Projects section, then click New Project in the top left of the page.

When you create a project, you’ll first enter the Client and Name of that project. There are also a few optional pieces of information you can add:

  • Project Code to help identify your project.
  • Start and End Date, so you can track when the project was started, and see if it’s approaching its deadline. This does not limit the ability to track time to that date range.
  • Notes for any additional information you’d like to include, such as a statement of work or comments on the scope of the project.

One of the useful parts of project setup is the Invoice Method and Budget. These will drive how your reports and invoices look in CloudBooks. The best invoice method for you depends on how you already organize your projects:

Do you bill your clients at an hourly rate? You may refer to this as time and materials.

Billing hourly means that you get paid for the number of hours you actually spend working on the project. CloudBooks lets you choose from several different types of hourly rates when creating a project:

Person hourly rate – Based on the hourly rate for each member of your team. Each team member you add to the project will need to have a billable rate entered.

Project hourly rate – You’ll enter just one hourly rate for the entire project. This rate gets applied to all billable hours tracked to the project, regardless of who works on it or what type of work is being done.

Task hourly rate – Based on the hourly rate for each task added to the project. You’ll need to enter billable rates for all billable tasks.